The following terms and conditions set out the legal rules applicable to the “34th European Regional Meeting” in Loipersdorf, Austria, from 26th to 28th of September 2017 and related events. Participants shall be bound by these terms and conditions upon registering for the Conference and are advised to read and understand these terms carefully before registering. The Organizer will not accept any conditions contradictory to or deviant from these general terms and conditions.
Responsible for the organization of the Workshop and the Conference is the Austrian Air Traffic Controllers’ Association (AATCA), Schnirchgasse 11B, 1030 Vienna, Austria.
Registration to the Conference must be done through the online registration system on the Conference Website prior to arrival at the Conference venue. Participants will receive an automatic confirmation of the registration details via email. If you do not obtain anything, please send an email to email@example.com to make sure that your booking was successful. The registration is only valid after receipt of the registration fee. Please notify any modifications to your registration immediately to firstname.lastname@example.org.
Conference / Workshop Fees and Payment Conditions
The registration fees for the Workshop and Conference are announced at the Conference Website and include admission to all Conference sessions, detailed program, morning and afternoon refreshment breaks, lunch and social dinner as announced at the Conference Website. Travel, accommodation and additional meal expenses are excluded from conference and workshop registration fees and result in additional expenses to be paid by you. We recommend using the online payment on the Conference Website when registering for the Conference. The alternative is a bank transfer in which case all bank charges shall be at the expense of the person authorizing the payment. All payments have to be made in Euro.
Cancellation and Name Changes
The following rules apply for name changes and cancellation:
- Workshop: € 10,- fee per person until August 15th., afterwards € 20,-
- Conference: € 20,- fee per person until August 15th., € 30,- afterwards, on-site € 50,-
- Hotel room: € 20,- fee per person until August 15th., € 30,- afterwards, on-site € 50,- (one-time, irrespective of number of nights)
- Workshop: € 20,- fee per person until August 15th, afterwards or no-show no refund
- Conference: € 30,- fee per person until August 15th, € 45,- afterwards, after September 22th or no-show no refund
- Hotel room: 80% refund until June 15th, 65% refund until July 15th, 50% refund until August 15th, no refund after August 15th
All cancellations and changes must be submitted via email – with indication of full name, invoice number and bank details for reimbursement – to:
Austrian Air Traffic Controllers’ Association
1030 Vienna, Austria
Make sure that the Organizer receives your cancellation; the Organizer does not accept liability for the successful transmission of cancellations by email. The Organizer reserves the right to amend the content of the program, the speakers and the times of presentations at any time if necessary.
The Organizer does not accept liability for the up-to-dateness, correctness and completeness in respect to conference documentation and content. AATCA will not accept liability for damages of any nature sustained by delegates or accompanying persons, or loss of, or damage to their personal property as a result of the Conference or related events.
AATCA cannot be responsible for healthcare, dental and ambulance services during the European Regional Meeting 2017 in Loipersdorf. AATCA recommends that participants take out medical and travel insurance, which should cover the possibility of flight cancellation due to strikes and other causes. Therefore, AATCA accepts no responsibility of any nature whatsoever for personal injury, death, loss or damage to property or participants however caused or arising.
The Organizer may use and release pictures and shots taken of the participants and/or their works (such as posters, parts of presentations) during the Conference for reports of the Conference and announcement of events in future free of charge and without the further consent of the participants.
All personal data provided to the Organizer for registration will be treated as confidential. The data shall be used and stored for further processing and documentation purposes. The information will not be re-used for an incompatible purpose. AATCA may use these data to inform current participants of Conference updates.
If any provision of these Terms and Conditions is found to be invalid, the invalidity of that provision will not affect the validity of the remaining provisions of these Terms and Conditions, which shall remain in full force and effect.
All agreements between the Organizer and the Participant and all disputes which may arise between the Organizer and the Participants shall be exclusively subject to Austrian law. Court of jurisdiction shall be Vienna, if not otherwise required by the Austrian Consumer Protection Act.